Mail Actions
for Apple Shortcuts
Master your iPhone email workflow with 19 Mail actions for Shortcuts. Send templated emails in seconds, auto-save receipts and invoices, extract attachments to organized folders, and search your inbox with precision. Stop drowning in email-automate your entire mail management system.
Actions with Details (19)
Block Sender
Block the sender of one or more email messages
Remove Follow Up
Remove the follow up suggestion on one or more email messages
Mark Email Read
Send Email
Pass text into the action to set the email body. Other types of input are added as attachments.
Send Draft
Sends an email draft or schedules it to be sent later.
Reply Message
Opens an email composer to reply to an email. Does not send the email draft.
Compose Message
Opens an email composer to draft an email. Does not send the email draft.
Send an Email
Set Mail Focus Filter
Sets the behavior of the Mail app when the given Focus is enabled.
Forward Message
Opens an email composer to forward an email. Does not send the email draft.
Update Message
Makes updates to one or more existing email messages by modifying the status, flags, and location.
Delete Draft
Deletes one or more email drafts.
Delete Message
Deletes one or more email messages.
Undo Send Message
Undo an email message that has just been sent
Save Draft
Saves an email draft.
Mute Thread
Mute or unmute notifications from an email thread.
Archive Message
Archives one or more email messages.
Unsubscribe Message
Unsubscribe from one or more email messages
Set Read Later
Mark one or more email messages to be reminded about
What You Can Automate with Mail
- Create email templates for common replies: "Thanks for reaching out", "Invoice attached", "Meeting confirmed"
- Auto-forward receipts, shipping confirmations, or invoices to your bookkeeping email with one tap
- Extract PDF attachments from emails and automatically save to "Receipts 2025" or "Tax Documents" folders
- Build smart email searches: "Find unread emails from boss this week" or "Get emails with attachments from clients"
- Quick-compose pre-filled emails to frequent contacts-just tap, tweak if needed, and send
- Log important emails to Notes or create reminders from email action items
Frequently Asked Questions
How do I automate email on iPhone with Shortcuts?
The 19 Mail actions let you compose and send emails, search your mailbox by sender/subject/date/attachment status, filter messages with precision, extract email details and attachments, and process messages in bulk. You can build shortcuts that create email templates with variables, auto-forward specific emails, save attachments to organized folders, search for emails by complex criteria, and turn emails into notes or reminders. Note: iOS requires you to tap Send for security (no truly automatic sends), but everything else is pre-filled.
Can Shortcuts send emails automatically without confirmation?
No-iOS requires you to tap "Send" for security and privacy protection. This prevents malicious shortcuts from sending emails without your knowledge. However, Shortcuts can pre-fill EVERYTHING: recipients, subject, body, attachments, CC, BCC. You literally just review and tap Send. For truly hands-free email sending, you'd need to use web API services (like SendGrid or Mailgun) via "Get Contents of URL", though this requires technical setup and API keys.
How do I automatically save email attachments to specific folders?
Create a shortcut that uses "Find Emails" (optionally filter by sender, subject, or date), then "Get Details of Emails" to access attachments. Use "Save File" to store them in organized folders: "~/Files/Receipts/2025/", "~/iCloud/Tax Docs/", etc. You can even rename files based on sender or date. Perfect for automatically organizing invoices, receipts, contracts, or documents without manual downloading and sorting.
How do I create reusable email templates?
Build shortcuts that use "Ask for Input" for variable content (client name, invoice number, meeting time), then insert those values into an email body template using text actions. For example: "Hi {{name}}, Attached is invoice #{{number}} for ${{amount}}. Payment is due {{date}}. Thanks!" Create dedicated templates for meeting follow-ups, invoice sends, client onboarding, weekly reports-anything you write repeatedly. Way faster than typing from scratch every time.
Can I search emails by specific criteria like date or sender?
Absolutely! "Find Emails" supports filtering by sender, recipient, subject keywords, date range, specific mailbox, read/unread status, flagged status, and whether they have attachments. Combine filters for powerful searches: "Unread emails from john@example.com in the last 7 days", "Flagged emails with attachments from January", "All emails from boss containing 'urgent'". Process the results with loops to extract data, create reminders, or save attachments automatically.
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