Privacy Policy

Introduction

This Privacy Policy describes how our Shortcut Actions application ("the App," "we," "us," or "our") collects, uses, and protects information when you use our service. We are committed to protecting your privacy and being transparent about our data practices.

By using the App, you agree to the collection and use of information in accordance with this Privacy Policy.

Information We Collect

GDPR/CCPA Regions

We don't collect any data for GDPR/CCPA Regions

Analytics Data

We use Firebase Analytics to understand how users interact with the App. This helps us improve the app and decide which features to develop next. You can opt out at any time.

What We Collect:

• Feature Usage: Which Actions and Examples you view in the app. This helps us understand which features are most popular so we can prioritize development.
• Device Information: Type of device, operating system version, and app version
• Session Data: Basic usage metrics automatically collected by Firebase Analytics, such as when you open the app and approximate session duration
• Installation ID: A randomly generated identifier for your app installation (not linked to your personal identity)

Crash Reports

We use Firebase Crashlytics to detect and diagnose app crashes and technical issues. This helps us maintain app quality and fix bugs quickly.

What We Collect:

• Crash logs and error reports
• Device information at the time of crash (device model, OS version)
• Installation UUID (app instance identifier)
• App state information when the crash occurred

This data is technical in nature and does not identify you personally.

Local Data and iCloud Storage

The following data is stored locally on your device and optionally synced via your personal iCloud account:

• AI Prompt Configurations: Custom prompts and templates you create
• AI Chat Sessions: Your chat conversations, including messages and any image attachments you add to chats
• Web Service Connections: Web service endpoints and configurations you set up
• Automation Workflows: Your custom shortcuts and integrations (such as N8N configurations)

How We Use Your Information

We use the collected information for the following purposes:

1. Improve the App: Understand which features are most popular to guide future development. Optimize app performance and usability
2. Fix Bugs: Identify and resolve crashes and technical issues

Third-Party Services

Firebase (Google)

We use Firebase Analytics and Firebase Crashlytics, services provided by Google LLC, to collect the analytics and crash data described above.

Important Information:

• Firebase services are only active in regions outside of the European Union and California
• Firebase may process data on servers located in the United States and other countries
• Firebase is bound by Google's strict privacy and security standards
• Google does not use this data for their own advertising purposes

Firebase Privacy Policy: https://firebase.google.com/support/privacy

We do not use any other third-party analytics, advertising, or tracking services.

Third-Party AI Services (AI Chat Feature)

The App includes an optional AI Chat feature that allows you to have conversations with various AI providers. This feature only activates when you choose to use it and provide your own API key for a third-party AI service.

Supported AI Providers:

• Apple Intelligence: On-device processing using Apple's Foundation Models (no data sent to external servers)
• OpenAI: GPT models - Privacy Policy
• Anthropic: Claude models - Privacy Policy
• Google: Gemini models - Privacy Policy
• OpenRouter: Multi-model proxy service - Privacy Policy
• Ollama: Self-hosted local server (data stays on your network)

Important Information:

• When you use the AI Chat feature with a third-party provider, your chat messages (and any attached images) are sent directly to that provider's servers
• Your API keys are stored securely in Apple's Keychain and are never transmitted to our servers
• We do not have access to your conversations with third-party AI providers
• Each provider has their own privacy policy governing how they handle your data
• You can use Apple Intelligence for fully on-device AI processing with no external data transmission

Data Retention

We retain analytics and crash data for as long as necessary to fulfill the purposes outlined in this Privacy Policy:

• Crash Reports: Retained for up to 90 days as per Firebase Crashlytics retention policy
• Analytics Data: Aggregated analytics data may be retained indefinitely in anonymized form to track long-term trends
• No Personal Data: Since we do not collect personal information, there is no personal data to delete

Data Security

The security of your data is important to us. We implement industry-standard security measures to protect your information.

Your Configuration Data

Any configuration data you create in the App (including AI Prompt configurations, web service connections, and automation workflows) is stored securely using Apple's built-in security features:

• Keychain Storage: Sensitive configuration data is encrypted and stored in your device's secure Keychain
• iCloud Sync: Your configurations sync securely across your devices using Apple's iCloud infrastructure
• End-to-End Protection: Only you can access this data through your Apple ID
• No Third-Party Servers: Your configuration data is never stored on our servers or any third-party servers - only on your devices and Apple's secure iCloud servers

Analytics and Crash Data

For the limited analytics and crash data we collect (in non-GDPR/CCPA regions):

• Encrypted data transmission using HTTPS/SSL
• Secure data storage through Firebase's infrastructure
• Regular security updates and patches
• Limited access to data on a need-to-know basis

However, please note that no method of electronic transmission or storage is 100% secure, and we cannot guarantee absolute security.

Regional Privacy Protections

GDPR (European Union)

If you are located in the European Union, we do NOT collect any analytics or crash data from your device. The App functions fully without any data collection in EU regions.

CCPA (California)

If you are a California resident, we do NOT collect any analytics or crash data from your device. The App functions fully without any data collection for California users.

Other Regions

For users in other regions, we collect only the analytics and crash data described in this policy. This data is anonymous and cannot be used to identify you personally.

We believe in giving you control over your data. Here's how you can manage your privacy settings:

When you first open the App, you'll see a privacy consent screen with two options:

• Feedback: Allow anonymous feedback & analytics to help improve the app
• Crash Reports: Allow crash reporting to help us fix bugs

You can opt out immediately on this screen or at any time later.

Changing Your Settings

You can update your privacy preferences anytime by going to:

Settings → Privacy Settings

From there, you can toggle analytics and crash reporting on or off at any time. Your preferences are saved and respected immediately.

If you're in the European Union or California, analytics and crash reporting are completely disabled by default, and you won't see these privacy controls since no data collection occurs in these regions.

Your Rights and Choices

You have the following rights regarding your data:

Right to Delete

You can request deletion of any data associated with your app installation. Since we don't collect personal information, uninstalling the app will remove your app instance from our systems after the standard retention period.

Right to Opt-Out

You have full control over analytics and crash reporting:

1. Non-GDPR/CCPA regions: Use Settings → Privacy Settings to disable analytics and/or crash reporting at any time
2. GDPR/CCPA regions: Analytics and crash reporting are disabled by default (no opt-out needed)
3. Uninstall: Remove the app if you do not wish to use our services

The App functions identically whether analytics are enabled or disabled. Disabling these features does not affect app functionality.

Children's Privacy

Our App does not knowingly collect personal information from children under the age of 13.

If you are a parent or guardian and believe your child has provided us with personal information, you may contact us and we will take steps to remove such information from our systems.

The App is designed to be safe for users of all ages and contains no inappropriate content.

International Data Transfers

The App is operated from the United States. If you are located outside the United States, please be aware that information we collect (limited to the anonymous analytics and crash data described above) may be transferred to, processed, and stored in the United States or other countries where Firebase operates.

By using the App, you consent to the transfer of information to countries outside your country of residence, which may have different data protection rules.

Changes to This Privacy Policy

We may update our Privacy Policy from time to time to reflect changes in our practices, technology, legal requirements, or other factors.

When we make changes:

1. We will update the "Last Updated" date at the top of this policy
2. We will post the new Privacy Policy within the App
3. For material changes, we may notify you through the App or other means
4. Continued use of the App after changes constitutes acceptance of the updated policy

We encourage you to review this Privacy Policy periodically to stay informed about how we protect your information.

No Sale of Personal Information

We do not sell, rent, or trade your personal information to third parties for monetary or other valuable consideration. Since we don't collect personal information, there is nothing to sell.

Third-Party Links

The App may contain links to third-party websites or services (such as documentation, tutorials, or related resources). We are not responsible for the privacy practices of these third-party sites.

We encourage you to review the privacy policies of any third-party sites you visit.

Acknowledgment

By using the App, you acknowledge that you have read and understood this Privacy Policy and agree to its terms.

If you do not agree with this Privacy Policy, please do not use the App.