Notes Actions
for Apple Shortcuts
Transform your iPhone Notes app into a powerful automation hub with 49 Notes actions for Shortcuts. Automatically capture ideas, create daily journals, organize information into folders, and build running logs-all without opening Notes. Save hours of manual typing and never lose an important thought again.
Actions with Details (49)
Replace Selected Text
Notes
Replaces selected text with new text in a note.
Set Attachment Size
Notes
Sets the size of an attachment in a note.
Insert Mention
Notes
Mentions another participant or all participants in a shared note.
Create Note
Notes
Creates a note using the content passed as input.
Close Note
Notes
Closes an open note.
Set Paragraph Style
Notes
Applies a paragraph style to text in a note.
Create Folder
Notes
Creates a new folder.
Append Markdown to Note
Notes
Adds Markdown formatted text to the end of a note.
Rename Folder
Notes
Renames a folder in Notes.
Insert All Mention
Notes
Insert an all mention into the provided target note, notifying all collaborators.
Create Tag
Notes
Creates a tag that can be used in notes.
Add File to Note
Notes
Adds an attachment into a note.
Move Notes to Folder
Notes
Moves notes into a folder in Notes.
Open Note
Notes
Opens the specified note.
Add Link
Notes
Adds a link into a note.
Change Notes Setting
Notes
Change the settings of the Notes app.
Show Quick Note
Notes
Opens the Quick Note editor view.
Append to Note
Notes
Appends the text passed as input to the specified note.
Append Checklist Item
Notes
Adds a checklist item to the end of a note.
Open Tag
Notes
Opens a list of notes that contain a specific tag.
Change Folder View Setting
Notes
Changes your folder view in Notes between Gallery and List views.
Open Account
Notes
Opens an existing account in Notes.
Delete Checklist Items
Notes
Deletes checklist items from a note.
Open Top-Level Folder
Notes
Opens the Shared, Call Recordings, Math Notes, or Quick Notes folder in Notes.
Open Notes View
Notes
Opens the attachments browser or folder list in Notes.
Start Audio Recording
Notes
Opens the audio details screen to record audio in Notes.
Delete Attachments
Notes
Deletes attachments from a note.
Reveal Table
Notes
Opens the note that contains the chosen table.
Delete Folders
Notes
Deletes folders from Notes.
Find Notes
Notes
Add Tags to Notes
Notes
Adds tags to notes.
Delete Tags
Notes
Delete tags from Notes.
Get Linked Notes
Notes
Creates a list of notes that are linked to from the specified note.
Show Note and Attachment Search Result
Notes
Searches for notes and attachments in Notes.
Close Notes View
Notes
Close or hide the provided view in the Notes app.
Set Checklist Items Checked
Notes
Checks or unchecks items in a checklist.
Pin Notes
Notes
Pins or unpins notes.
Remove Tags from Notes
Notes
Removes tags from notes.
Add or Remove Note Lock
Notes
Lock the given note so that viewing it requires a password, passcode, or biometric authentication, or remove the lock to allow unrestricted access.
Delete Notes
Notes
Delete notes.
Add Table to Note
Notes
Adds a table into a note.
Insert Note Link
Notes
Adds a link to a note in a note.
Reveal Checklist Item
Notes
Opens the note that contains the specified checklist item.
Open Folder
Notes
Opens an existing folder in Notes.
Change Tag Selection
Notes
Changes the selected tags in the tag browser.
Show Notes Folder
Notes
Get quick access to one of your Notes folders.
Delete Tables
Notes
Delete tables from a note.
Open Attachment
Notes
Opens an attachment that’s in a note.
Create Note from Markdown
Notes
Creates a new note from markdown formatted text.
What You Can Automate with Notes
- Save web articles, bookmarks, and inspiring quotes directly to organized note folders as you browse
- Auto-create daily journal entries with today's date, current location, and weather conditions
- Build running logs for workouts, expenses, meals, or habits that append to a single tracking note
- Maintain a reading list that automatically adds book recommendations and article links
- Generate pre-formatted meeting notes from your calendar with attendees, agenda, and action items
- Search your notes library and pull content into other shortcuts for reports, summaries, or reminders
Frequently Asked Questions
How do I automatically save things to Apple Notes with Shortcuts?
The 49 Notes actions let you create new notes, add text to existing notes, find notes by title or keywords, organize into folders, and extract note content. Popular automations include capturing web content to notes, creating daily journal entries, logging expenses or habits, building reading lists, and archiving important information-all without manually opening the Notes app.
How can I save notes to specific folders automatically?
Use the "Create Note" action and tap the "Folder" field to choose where your note should be saved. You can select any folder in your Notes app, including nested subfolders. This means your workout logs can automatically save to "Health/Workouts", expense notes to "Finance/Receipts", and ideas to "Projects/Brainstorm"-keeping everything organized without manual sorting.
How do I add to an existing note instead of creating new ones?
Use the "Append to Note" action to add new content to the end of an existing note. You can select the note by its exact title, or use "Find Notes" first to search for it. This is perfect for maintaining running logs: add today's workout to your fitness journal, append expenses to your monthly budget tracker, or keep a single growing list of book recommendations-all without creating dozens of separate notes.
Can I use Shortcuts with shared Notes for team collaboration?
Absolutely! Shortcuts work seamlessly with shared iCloud notes. When you create or append to a shared note using a shortcut, your changes sync instantly across all devices and are visible to everyone with access. This makes it perfect for team logging, shared grocery lists, collaborative project notes, or family information hubs that everyone can contribute to automatically.
What's the easiest way to create daily journal entries automatically?
Create a shortcut that uses "Get Current Date" formatted as text (like "January 15, 2025"), then "Create Note" with that date as the title. Add your journal prompts using "Ask for Input" (like "What are you grateful for?" or "What did you accomplish?"), and save everything to a "Journal" folder. Set it as a daily automation to trigger at bedtime, or add it to your home screen for one-tap journaling.
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